Civil Case Manager (Court Program Specialist II: OPS-funded position)

Job Location

Sarasota or Manatee County

Position NUmber


Position Available

Open until filled

Hourly Rate (non-negotiable)


This is an Other Personal Services (OPS) state-funded position. The position is paid hourly and is budgeted to work up to 40 hours per week. OPS employees are eligible for State of Florida health benefits, but do not accrue holiday, sick or vacation leave. This hourly position is not eligible to participate in the Florida Retirement System.

The job

The civil case manager assists the civil divisions of the circuit and county courts by providing case management and administrative support. Responsibilities include various clerical and administrative tasks, reviewing civil paperwork in cases set for hearing; maintaining statistics, setting hearings, preparing dockets, and working closely with the civil division judges, their assistants, case management staff and other court personnel.

This is a high-volume division of the court. Candidates must be proficient using computers and Microsoft Word and able to generate multiple documents for mailing. Attention to detail is important.

This position requires basic knowledge of the legal system, civil court processes and procedures and the following skills and abilities:

  • Analyze court files for completeness of appropriate legal documentation and the ability to move cases through the court process;
  • Work independently, as well as with a team;
  • Communicate effectively, both orally and in writing;
  • Establish work priorities;
  • Appropriately work with litigants who are under the stress inherent in civil legal conflicts;
  • Understand the limitations of services of case management and what constitutes the unauthorized practice of law; and
  • Maintain confidentiality concerning sensitive issues before the court.


Two years of related case management or administrative, clerical or word processing experience is required. Bachelor’s degree is preferred, but not required.


Interested applicants must submit a current State of Florida Application to the Human Resources Manager of the Twelfth Judicial Circuit. A cover letter explaining your interest and availability and current resume are also required. Application materials may be submitted electronically (preferred) or via mail delivery.

Email: Human Resources Manager
Twelfth Judicial Circuit
P.O. Box 48927
Sarasota, FL 34230
Fax (941) 861-7904

If you do not submit a State of Florida application, you will not be considered. If you have submitted a State of Florida application directly to the Twelfth Judicial Circuit within the past 12 months, please indicate – you will not be required to submit a new application.

The successful applicant will be subject to a Criminal Background Check. The Florida State Courts System is a criminal justice agency. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, or disability. If you need an accommodation in order to participate in the application/selection process, please call 941-861-7811.

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State System serve at the pleasure of the appointing authority and do not attain tenure rights.