Career Opportunities

Part-Time Administrative Assistant I to Child Support Enforcement Hearing Officer

Job Location

Sarasota County Criminal Justice Center

Position Type

Part-time

Position Available

April 3, 2023

Salary

Part-Time, Salaried eligible for additional hours

Details

A few of your duties and responsibilities: 

• Answers telephone calls and assists callers; 
• Directs callers to other departments as appropriate;  
• Drafts, types and emails daily dockets; 
• Drafts and processes recommended orders; 
• Prepares and processes final orders for the presiding judge;
• Maintains the calendar for the Magistrate and schedules hearings as appropriate.

Job

The Twelfth Judicial Circuit has an opening for an Administrative Assistant, reporting to one of the circuit’s Hearing Officers. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and has the ability to maintain the confidentiality and sensitivity of matters before the Hearing Officer. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity and respect, while providing equal access to the Court through very detailed administrative work.  

The Administrative Assistant performs a variety of secretarial, administrative, and clerical duties for the Hearing Officer in managing the daily office operations. A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants and the general public. The Administrative Assistant works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases. Work is performed under the general supervision of the Hearing Officer. 

Knowledge, skills and abilities

• Legal experience necessary; family law experience preferred but not required; 
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook); 
• Knowledge of the rules of English grammar, spelling, punctuation;
• Ability to compose, proofread, and edit correspondence and reports; 
• Communicate clearly and effectively;
• Interact effectively with the general public;
• Maintain confidentiality concerning sensitive information;
• Work under pressure and meet deadlines;
• Establish work priorities;
• Analyze court files for completeness of appropriate legal documentation. 

Education

Associate’s degree and one year of experience in business administration, paralegal, secretarial skills or a closely related field.  Additional relevant experience may substitute for the recommended education al level on a year-for-year basis.  

Apply

Email (preferred), fax or mail resumes, cover letter and completed State of Florida Employment Application to Human Resources Manager, Court Administration, P. O. Box 48927, Sarasota, FL 34230; fax (941) 861-7904; email hr@jud12.flcourts.org.

The successful applicant will be subject to a Criminal Background Check. The Florida State Courts System is a criminal justice agency.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, or disability. If you need an accommodation in order to participate in the application/selection process, please call 941-861-7811.

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State System serve at the pleasure of the appointing authority and do not attain tenure rights.