Administrative Assistant II - Court Administration

Job Location

Judge Lynn N. Silvertooth Judicial Center; travel to other court locations will be required

Position Type


Position Available

Immediately (open until filled)


$17.09/hour ($35,547.20/annually), plus benefits


The Twelfth Judicial Circuit is currently accepting applications for an Administrative Assistant II position in the office of Court Administration. This position serves as the administrative assistant for the executive office of the court in Sarasota County and is an administrative liaison to all judicial offices within the county. The primary focus of this position is to support the efficient operation of all courtrooms and court programs in Sarasota County.Routine job duties include coordinating courtroom and meeting room schedules, facilities and security projects, assisting litigants with courthouse entry and Zoom hearings, and mail and supply distribution. The administrative assistant fulfills other administrative needs as they arise.

This employee is the face and voice of the courthouse to members of the public who visit or call Court Administration and must treat all patrons with dignity, courtesy and respect. The administrative assistant should expect to field up to 20 phone calls per hour while performing other duties.

In addition to working closely with judges and judicial assistants, the Administrative Assistant II is relied upon by all court staff and stakeholders for regular information sharing and must develop working relationships with court staff, attorneys, deputy clerks, bailiffs, county facilities staff and the public. Priorities for this position change regularly, so the incumbent must be adaptable, be able to establish professional boundaries and prioritize work independently.

The ideal candidate for this position will have a proven work history that displays initiative, stellar interpersonal skills and the ability to problem solve and prioritize in a work environment that fluctuates between slow- and fast-paced. The administrative assistant will report directly to the Chief Deputy Court Administrator, however assignments may be delegated to the employee by the Chief Judge, Trial Court Administrator and other management within Court Administration. Attention to detail and the ability to communicate clearly, accurately and thoroughly is a must for this position. Most importantly, the administrative assistant must be able to work independently to contribute to the mission of the courts, which includes serving the public through equal access and ensuring justice can be administered.

Knowledge, skills and abilities

This position requires basic knowledge of the legal system; court processes and procedures; and the following knowledge, skills, and abilities:

  • Ability to establish and maintain professional working relationships with elected officials, court staff, legal professionals, judicial security, facilities staff, pro se litigants, stakeholders and the general public;
  • Communicate clearly and effectively, in writing and orally; 
  • Utilize Microsoft Office products, particularly Outlook and Word;
  • Compose, proofread, and edit correspondence and reports;
  • Learn and utilize new databases and technologies;
  • Identify and resolve work-related issues timely;
  • Maintain confidentiality concerning sensitive information:
  • Work under pressure and meet deadlines;
  • Plan, organize and complete special assignments with minimum supervision;
  • Establish work priorities;
  • Work independently;
  • Organize and automate office procedures and maintain an effective filing system.
  • Knowledge of the rules of English grammar, spelling, punctuation.


Bachelor’s degree is preferred and three years of administrative, secretarial or staff support experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.


Apply directly through Sarasota County Government Career Opportunities page. Cover letters and resumes are encouraged.

You must complete the online application to be considered for this position.
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Reasons to work with the Twelfth Judicial Circuit


As a state or county-funded court employee, you will become eligible for healthcare, retirement savings through a self-directed investment plan or a dedicated pension plan, paid time off plus 12 paid holidays each year.

Career Advancement

Court employees become eligible for tuition programs and career advancement programs to grow or enhance leadership skills.

Our Culture

Court employees can expect a safe and diverse work environment with managers that want to help you succeed.


We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin or disability. If you need an accommodation in order to participate in the application/selection process, please call (941) 861‑7811 or the Florida Relay Service, 711 or 1 (800) 955‑8771

Contact Information

Human Resources Manager

Related Links

State Employment
County Employment
Clerk of Court Employment