Judge Galen's Zoom Video Conference Access Information

Temporary COVID-19 Procedures for Sarasota County Civil and Criminal Division D
Updated 05-01-20

Even during the Court’s emergency operations, the Governor’s Executive Order 20-91 (“Safer at Home Order”), and the Chief Justice of Florida’s Administrative Order 20-23 (the “Mission Essential Order”), along with any extensions of those orders, County Division D remains open and functional. This office is trying to have simple, uniform procedures that assist practitioners and litigants. Please keep monitoring this site, as we try to communicate updated procedures as quickly as possible.

During the COVID-19 outbreak (effective immediately through Friday, May 29, 2020 (the deadline set forth in the Mission Essential Order and any extensions thereof)), Judge Galen is conducting all non-evidentiary hearings by telephone or by video using the Zoom platform.  Evidentiary hearings will be heard at the discretion of Judge Galen and upon request by one or both of the parties.  Trials scheduled for April and May will be postponed until the soonest possible date after May 29, 2020. 

Pleas in criminal cases will be accepted by Zoom with certain conditions including the submission of a notarized plea form and testimony from the defense attorney attesting to the identity of the Defendant.  If the charge to which the Defendant is entering a plea is one that requires fingerprints (charges that are enhanceable which include, but are not limited to, DWLS, battery, violation of an injunction, and petit theft) and the Defendant is unable to obtain those fingerprints prior to the plea then an additional condition of probation will be for the defendant to procure fingerprints and file them with the Clerk of Court.  If the Defendant is not entering a plea to regular probation, the Court will require administrative probation for the sole purpose of procuring fingerprints and filing them with the Clerk of Court within six months of the date of the plea; there will be no other monetary or reporting condition.  Should a plea via Zoom occur, the State shall, if applicable, ensure that the victim has notice of the hearing and the ability to participate in the hearing. Judge Galen will also accept Pleas in Absentia (with required fingerprints) as long as it would not be a violation of Marsy’s Law.  A defendant may roll his or her own fingerprints in the presence of a notary provided this form is used and submitted to the Court

NOTE: In Plea in Absentia cases, Judge Galen REQUIRES fingerprints on all cases 

There is hearing time available on JACS, and nothing about scheduling hearings has changed. If hearing time is not available in the timeframe you need, or for longer hearings, please continue to contact the assigned judge’s judicial assistant.

For all hearings set on or before May 29, 2020 (the deadline set forth in the Mission Essential Order and any extensions thereof), all notices of hearing must include the method of communication (telephonic or Zoom) as well as any access credentials.  Additionally, Court hearings remain public proceedings despite the existence of COVID-19. Therefore, until the conclusion of the COVID-19, attorneys and parties must reference this webpage and the log-in credentials for the Zoom videoconference.  The failure to include this information on the Notice of Hearing will likely result in the cancellation of your hearing.  If a Notice of Hearing has already been filed, it must be amended to reflect the required information.  See the end of this document for the suggested language to include in your Notice of Hearing. 

In the event the parties opt to utilize the Zoom platform, Judge Galen will be the host of the Zoom videoconference.  There are no fees to the parties to utilize this service and Zoom will allow individuals to appear via cellphone if they do not have an available computer.  All hearings in the morning or the afternoon on a designated day will use the same meeting credentials and they are available on Judge Galen’s Zoom webpage.  Scroll down to the bottom of this page for the dates and Zoom credentials.  Please understand that each session’s sign in credentials are different and cannot be transferred.  Please keep your microphone muted while you are not being addressed.  Business casual attire is permitted. 

For hearings set on a date after May 29, 2020, please follow Judge Galen’s regular Requirements.

 Please also note the following:

  • Questions may be directed to Judge Galen's assistant via email at CoDivisionD@jud12.flcourts.org or by phone at 941-861-7959.
  • If there is a court reporter, the court reporter must be remote and not in the courtroom.
  • If you would like to set up a telephone conference but you do not have the ability to do so, please contact Judge Galen’s assistant.
  • Should the scheduled hearing present a difficulty for any party, please file a motion to continue and explain that difficulty. A copy of the motion should be emailed to the judicial assistant with copy to all parties.
  • Please also refer to Judge Galen’s requirements and procedures.
  • Please also refer to the Circuit's COVID19 webpage for updates.  
  • Suggested language for notices of hearing:

During the COVID-19 outbreak, no person will be permitted inside the courtroom for a circuit-civil hearing, including the court reporter. All individuals, including the court reporter, must attend using the Zoom platform. Please select the “Join A Meeting” link and then enter the Meeting ID to access the hearing. There are no fees for attending this court hearing via the Zoom platform. No camera? No problem! The Zoom platform allows individuals to appear via cellphone if they do not have an available camera. The log-in credentials are:

Meeting ID:    [fill in]
Password:       [fill in]
Telephone:      (253) 215-8782 and use the same Meeting ID

If the credentials to access the Court hearing are not listed in this notice of hearing, please visit the Court’s central Zoom access page The judges will attempt to place the credential information on this website a few days prior to the hearing.

Thursday, August 6, 2020

Monday, August 10, 2020

Tuesday, August 11, 2020

Thursday, August 13, 2020

Monday, August 17, 2020

Tuesday, August 18, 2020

Thursday, August 20, 2020

Friday, August 21, 2020

Monday, August 24, 2020

Wednesday, August 26, 2020

Thursday, August 27, 2020

Friday, August 28, 2020

Tuesday, September 8, 2020

Thursday, September 10, 2020

Monday, September 14, 2020

Thursday, September 17, 2020

Wednesday, September 23, 2020


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